How To Apostille Copies of Your Passports

First, lets make sure your passport is valid.  This means that it cannot be expiring soon either.  Make sure that it is not approaching its expiration date during the adoption process. 

Another item in your Polish Adoption Dossier are copies of your passports.  This is another green document and will be sent to your home state for apostille. 

So, you will make copies of each of your passports' page(s).  The one page that has your picture on it. On the back of the copy, you will state that it is a true copy of your passport and then you'll notarize your signature before sending to your home state for apostille.

Steps describing how to Apostille passport copies:


Step 1: Make two photocopies (for 2 dossier sets) of the page of your passport that has your picture on it.

Step 2:  Do so for husband and wife.

Step 3:  On the back of the photocopy, place the affidavit followed by the oath.  These are below.

Step 4:  Send both copies to your secretary of state where you reside for Apostille. 


This is a true, complete and accurate copy of the ____Describe Here: For Example: “Cam Newton Reference Letter”____


Printed Name Here (singed above)


State of_________________________


I, ____________________________________________________

A Notary Public for said County and State, do hereby certify that


Personally appeared before me this day and acknowledged the due execution of the foregoing instrument.

Witness my hand and official seal, this  ____day of month__ year_________.

……………………                         __________________________________________

(Official seal)                                  Signature of Notary Public

My Commission Expires: day_______, month_______, year__________.

The most often approved oath across state, which is also descriptive enough to be approved in Poland follows.  However, before worrying about Poland, we must first meet your state’s requirements.  From the top of my head, I know that CA and FL have different requirements.  Its best to check with you local notary to make sure the following example is good.  If you have any doubts about that, let us know and we’ll work together to get it right.  

These are the steps explaining how to Apostille Passport Copies.  If you have any questions, please give me a call, text me or email me.  704 957 8696.

To educate yourself further about the apostille process of different documents, or why apostilles are requried and for what countires, you can read on the US Department of State’s website here.

Poland Adoption


Contact Us