Apostilling Passport Copies

How To Apostille Passport Copies 

First, lets make sure your passport is valid.  This means that it cannot be expiring soon either.  Make sure that it is not approaching its expiration date during the adoption process. 

Another item in your Polish Adoption Dossier are copies of your passports.  This is another green document and will be sent to your home state for apostille. 

So, you will make copies of each of your passports’ page(s).  The one page that has your picture on it. On the back of the copy, you will state that it is a true copy of your passport and then you’ll notarize your signature before sending to your home state for apostille.

Steps describing how to Apostille passport copies:


Step 1: Make two photocopies (for 2 dossier sets) of the page of your passport that has your picture on it.

Step 2:  Do so for husband and wife.

Step 3:  On the back of the photocopy, place the affidavit followed by the oath.  These are below.

Step 4:  Send both copies to your secretary of state where you reside for Apostille. 

How To Use Affidavit and Notary Oath?

After you’ve made copies of each child abuse clearance, copy and paste the affidavit and notary oath on the back of each.  Describe the document as “US Passport”.  Have a notary notarize your signature.  Send for apostille. 

Warning:  Check with local notary to make sure oath works with local standards. 


This is a true, complete and accurate copy of the ____Describe Here: For Example: “US Passport ____


Printed Name Here (singed above)


State of_________________________


I, ____________________________________________________

A Notary Public for said County and State, do hereby certify that


Personally appeared before me this day and acknowledged the due execution of the foregoing instrument.

Witness my hand and official seal, this  ____day of month__ year_________.

……………………                         __________________________________________

(Official seal)                                  Signature of Notary Public

My Commission Expires: day_______, month_______, year__________.

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