Apostilles for a Polish Adoption

Missouri Secretary of State


How To Apostille a Document for Adoption in MO?


The green documents are “green” because I want to help you group them together in the sense that they will all be going together to get an “Apostille” from the Secretary of State in MO.

In order to get an Apostille for your “green documents” in MO, you have to:  

1.  Get document notarized by a notary

3.  Send to MO Secy of State for Apostille at:  

Secretary of State’s Office
600 West Main, Room 322 
Jefferson City, MO 65101

MO Charges $10 per Apostille.  

MO Discount:  The fee for certifying documents is $10 per certification or authentication. Examples of fees charged:  If one document contains multiple notarizations all by the same notary the fee is $10; if multiple documents all contain notarizations by the same notary the fee is $10 per document; if one document contains multiple notarizations by different notaries the fee is $10 per notary. 

MO Adoption Limit:  State law limits the state’s allowable fee for processing certain documents to $100 per child per adoption, or per multiple children adopted at the same time. (This means that even if your total is more than $100, you would cut it off at $100 since that is the most the state will charge when you’re adopting a child). 

Please make sure that check is made out to “Missouri Director of Revenue” for the fees owed for the apostilles. 

Please include a pre-paid self addressed envelope for MO to return the apostilled docs to you.  (Please have a tracking number) 

573 751 2783  – please call to verify that nothing has changed since these instructions were written.  Please ask them if there are any changes due to COVID19? (Double check fees, location, and ask if they have a preferred mail courier) 

MO does not have a specific template that they ask you to send with your Apostille request. So you’ll have to write your own cover letter along with your documents.  The letter should include what country the documents will be sent to; a return address; and a contact phone number and e-mail address must be included with the documents.  

I’ve attached a sample cover letter you can use. Please click the link below. 

Additional Notes:


Now, keep in mind, just because all the “green” documents will go together, that does not mean that they are all prepared in the same way.  

On the contrary there are quite a few differences in the steps you have to take with each in order to get them eligible for an apostille.  

One quick example is the Medical form.  It is signed by your doctor, and a notary notarizes his/her signature.  So you don’t have to do much but send it.  

However, the passport copies is something you make copies of and implement the affidavit/oath legalization before sending it – so you have more work there.  

Different forms will need different things done to them.  So please make sure to take the time and read the individual steps within each different document.  For some that are more challenging to prepare, there are videos of me explaining things.  Hope that helps.   At the end of the day, remember, I am here to help, so if somethings isn’t clear – pick up the phone and call me! 704 527 7673. Or text, or skype me, or email me. Lets do this thing!

(Below is an FAQ directly from MO Secy of State, if you’d like to check it out – but you don’t have to, and we always link to our Bulgaria page – as it is always changing with its new blogs and adoption stories)


Bulgaria Adoption

Poland Adoption

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